So the big event was in April...and it was epic! A total success. We ended up with 51 beers (Washington D.C. was a bonus beer!). None were so old that they were not drinkable. Most of the beers were stored refrigerated for 1 to 6 months.
For the actual sampling we had guests walk from station to station for about 17 tasters. There was a break of an hour or so between each round, with three rounds in total. I estimate about 12 people made it through the entire thing - including the birthday boy, of course!
I made a fact sheet for each beer and then a map for each region. I'm posting a sample of our home state of Washington and the regional maps along with some photos.
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Thanks to all for your suggestions and replies!