I've integrated my keg and fermenter cleaning process into my brew day. My typical brew day includes brewing an 18 gallon batch and packaging previous batch (usually 15 gallons into three kegs). I ferment in a unitank so I can dump yeast and dry hops and the beer is fully or mostly carbonated before brew day.
I've collected a few cleaning tools over time that help out including:
Mark II keg washer (I also tried bucket blaster but the Mark II design is better for kegs)
2000W floating immersion heater
Inkbird temperature controller I use this one as it is rated for power up to 1800W vs the 1100W the ITC-308 is rated for
a bucket
sump pump 1/3 HP oil free
CIP ball from Spike
I use the inkbird and immersion heater to keep my PBW and rinse solutions at 130F. Afraid neither the pond pump in the Mark II nor the sump pump will really tolerate solution hotter than that for long
I think having a process, doing it the same way every time helps me a lot. I don't lose pieces or forget to clean anything.
I start with the kegs, they get warm water rinse, followed by 15 min 130F PBW on the mark II, followed by warm water rinse, followed by star-san purging. The Mark II uses about 1 gallon of water and I give it a half a scoop (I guess about a Tablespoon) of PBW.
Once the kegs are full of beer the fermentor gets hosed down in the driveway, krausen ring wiped with a sponge, all the attachments go into bucket of warm water, then lid is reassembled. I transfer the cleaning solution from the Mark II to a bucket, add another gallon or so of water and another T of PBW, and fermentor gets 30 minutes hot PBW through the CIP ball with the sump pump. This is followed by 15 minutes warm 130F clean rinse water (clean bucket too). The parts that were rinsed in warm water now get moved into the PBW bucket and soak in there while the rinse runs. When that is done the parts get transferred from the hot PBW to the warm rinse water bucket and I run star-san through the CIP ball for 5-10 min. When that is done I reassemble the fermentor, pulling parts from the warm water bucket, dipping them in star san bucket, then assembled onto the unitank.
The warm PBW is saved for a few more minutes and then gets a final use in cleaning the mash tun and boil kettle. I'll probably add about 4 more T of PBW along with 4 more gallons hot water (recovered from chilling) for cleaning the hot side equipment.