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Old 07-25-2008, 07:36 PM   #21
stever
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Originally Posted by BraeHaus View Post
we'll i'm glad i don't work for a company that goes through my email, but why would you use your company email/phone to do something you know will get you in trouble?

gmail for sensitive materials, work email for.. well... work.

our IT kid is 22 years old and watches movies and surfs porn all day, so I'm sure he's real concerned about what we are doing, but either way, I try to keep it clean.
I don't think most companies go through email, the way a good system works is, you have filters set up to stop email if something in that email triggers the filter. Like in my original post, that email triggered one of the filters becuase of the lure of cash for forwarding the email along to as many people as possible. Once and email is stopped it has to be reviewed to see if it was a clean piece of mail such as Purchase Order or some other valid email. No one can sit and go though the volumes of email that a decent size company gets, but you can be proactive and filter out the bullsh1t that simply allows the employee to waste time. If your filters are good you only catch the crap, then a quick glance to verify the tell tale signs of urban legends, porn, or money angels and then delete.

On another note any good IT person will also have all web based email sites blocked too.
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Old 07-25-2008, 07:39 PM   #22
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Originally Posted by stever View Post
On another note any good IT person will also have all web based email sites blocked too.
I tried, but our President's secretary threw a bitch fit so despite my recommendations, external mail sites remain accessible to my users.
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Old 07-25-2008, 07:44 PM   #23
stever
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I tried, but our President's secretary threw a bitch fit so despite my recommendations, external mail sites remain accessible to my users.
Doesn't your system allow for individual filtering via IP or User? we get people like that too so we open them up, the rest remain locked down.
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Old 07-25-2008, 07:50 PM   #24
ohiobrewtus
 
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Doesn't your system allow for individual filtering via IP or User? we get people like that too so we open them up, the rest remain locked down.
It sure does, but the boss said leave it open. Truth be told, I think he checks external mail accounts during the day.
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Old 07-26-2008, 01:14 AM   #25
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f you're on a corporate network, it's not as easy as just deciding to encrypt your email messages. My users can't install software on their machines, but if they could, I'd suspend an account immediately if someone tried to do that using the company mail server. They might as well hold up a sign that says "I'm doing stuff that I know I'm not supposed to be doing, so I'm going to try and hide it because I think that I should be able to do anything that I want on this computer that you bought for me... and I'm an idiot".
Thumb drives are a wonderful thing- No install and no flags. Unless thumb drive access is restricted then they can stop you from encrypting email.

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We have a policy here that all users must to agree to if they want to use a computer. Part of that policy is acknowledgement that all emails, voice messages and files are the property of the company and using the systems to create those documents is a service that is provided to them and supported by IT. Users are given notification that they should expect no privacy. It's not because we're trying to be pricks and control employees... it' s just to cover the company's butt. I don't read people's emails unless I'm instructed to. I don't monitor phone calls unless I'm instructed to. But the systems we have in place give me the ability to go and read or listen to anything that everyone here has done within the last 12 months. It's saved the company a few lawsuits that otherwise would have been 'his word against mine
Depending on what you guys do- That can be a lawsuit in itself. Simply telling someone that their email is unsecure doesnt mean Privacy Act info isnt protected. But then again it all depends on the info in the email.

I worry about security and system uptime. I could give a damn what websites you go to or what you email. Its all backed up and courts can order warrants if someone wants to read it and even then it has to be specific. Infact since all of our users can potentially have medical info in their email, it has to be protected.

I understand your position- Glad Im not stuck trying to give somebody the business cause they wrote an email.
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