The following is for anyone that's interested in how we setup the club from a functional standpoint or wants to take on some kind of responsibility within the club. In my experience the most successful clubs have clearly stated what they're about and who is responsible for what from the beginning. The idea isn't to create a hierarchy and give people work, it's simply to make clear what needs to happen to make sure the club picks up new members, has money to fund events, knows the who/what/where/when of regular meetings, and who is responsible for making sure those things happen. You get to sit back and enjoy a homebrew much more quickly when all of those things are already hashed out. Then you get to focus on things like brew-ins, competitions, technical topics and most importantly, drinking beer! So I've borrowed heavily from one of my previous homebrew clubs and put together a draft constitution at the below link. Take a look and offer whatever feedback you have. I have also included my own notes below the link. It would be great if we could have this finalized by the end of the first meeting:
Articles I, II & III look pretty straightforward to me. We may want to work on the mission statement.
Article IV describes club officer positions.
- The Sergeant-at-arms (I'm not sure we need this position) just makes sure we're sticking to our own meeting rules and tries to keep us on topic when we try to have a meeting where we're all drinking (maybe we would need this)
- The Librarian maintains a library of brewing related books that could be loaned out to club members. I have a few books I can give to the club to get this started.
- Newsletter editor would write and edit the newsletter. However, I think the days of club newsletters is behind us. Maintaining an online forum or Facebook page would accomplish this function. Thoughts?
-The Website Administrator would handle all web related things. This may also just be a Facebook page for now and we can consider our own website at some point in the future.
Everything else seems self-explanatory to me. We probably don't need to worry about committees, but it's in there for when the time comes. We may need to discuss the regular meetings date/time. I just listed the currently scheduled meeting date/time.