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Old 07-11-2013, 10:26 AM   #1
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Default Pittsburgh/Western Group Buy #6

Group buy #6 is CLOSED.

ANNOUNCEMENT
Doing this buy by request - the summer has been crazy and I know a lot of you are running low on grain.

1. Please see notes about the operating costs (new for buy 6)
2. Target for closing this buy is July 30th, and delivery is targeted for the 10th.
3. Sheet probably won't come out until 7/20, but I'll email once it's available.
4. Everything else is the same as the last buy (please read the whole email anyway)

IMPORTANT - PLEASE READ AND UNDERSTAND THE FOLLOWING:
Please send an email to Pittgrains@gmail.com with *ALL* of the following information...

~First & Last Name
~HBT Username
~Contact Number
~Address
~payment method - check/money order or Paypal
- Confirm Paypal® address is the same as email using or give your Paypal® Address.
If I do not receive this information you will not gain access to the spreadsheet. If you have participated in the last buy you will already have access.
(All of the above information will be kept private. I will only contact you by phone if something may be out of stock and I need to get a hold of you quickly. I will also use your city info to post to a list so everyone can see where people are located. This can be used to carpool or have someone close to you pick up your grain. You will have to make arrangements with that person. Again I will not share info accept the city. Let me know if you do not want that to be shared.)

Here's the deal:

1. We need to fill at least one pallet which is about 42 sacks. If we go over we need to get as close to 84 sacks to make the shipping reasonable throughout the second pallet.
2. Buyers will have to come pick up their bags at the drop off location (Pittsburgh, PA 15203). I will include the exact address when I send invoices. If you can't make the group buy day we can work out an alternative date.
3. Payments will be accepted through PayPal® or bank/cashiers check/money order (PayPal preferred) only because it is the easiest way to collect money from this many people. PayPal fee is approx. 4% extra.
4. To cover operating costs* and speed up the time from close->delivery, 10c/lb will be added to grain, and equivalent (10-15%) on hops, chemicals, etc. Surplus will be refunded at the next buy. These will be clearly called out on the price list and managed as a separate line item. See the bottom of this post for specifics.

When I get your info I'll send the price list and grain list

If there is anything in the catalog that is not in the full bag or split bag that you would like please add it in the column on the first sheet using ID number and Malt Name. Please keep it uniform. I will go back in and add the estimated pricing as often as I can. Plan on $5-7 per sack shipping cost. This is already estimated into your total on the spreadsheet.
DO NOT EDIT ANYTHING BUT WHITE CELLS ON THE FIRST TAB. THANK YOU.

We will use the same order sheet as the previous buy - I've rolled over open splits and sacks that didn't make it on the pallet.

After you have added your items to the sheet, feel free to post it to the thread to help stimulate the buy!

PAYMENTS:
Payments will be collected once we have secured 42 or 84 sacks dependent on interest. If you have issues with paying via PayPal® contact me. If you do not make payment within 1 week from the time invoices are sent with actual pricing, you risk forfeiting your right to buy your grain on this buy. If you can't make your payment within 1 week, please contact me. Do this out of courtesy for the group.

PROCESS
1. Buy will be officially open on 7/20, but feel free to send emails earlier
2. I will submit order for finalized pricing
3. Invoices will be sent
4. After all payments are received order will be placed
5. Will give everyone an ETA.
6. Pick up your grains and we all say cheers! (literally - there's lots of good homebrews at pickup)

~Pickup address will be provided on invoices
~You, as the buyer, are responsible for picking up your grain or for making arrangements for someone else to pick it up for you.

Bring your invoice to the pick up location to help ease the process

FOR SPLIT SACKS:
Work out the details with your partners. Bring something to put your share in, weigh it out on site, and take your portion. Or, one of you picks up the whole sack and deal with the splitting on your own time. That’s your decision to make with you splitting partners.

~For reference a 5 gallon bucket, depending on the type of grain should hold about a half a sack of grain.

DONATIONS:The people who work these grain buys do a lot of back end work to make these buys go as smoothly as possible. If you would like to show your appreciation please feel free to leave a donation for them. The amount you donate will apply towards that persons grain tab.

EXPLANATION OF OPERATING COSTS: There are a number of costs that have delayed the last 3 group buys. This includes price list changes, shipping cost changes (fuel surcharge), new fees, and (my personal favorite) the occasional "oops, i didn't really want that split/sack." In buys 3-5, closing was held up while invoices were redone, new prices were confirmed, and I found people to take the extra splits or sacks. In addition, folks have been footing the bill for items like mylar bags and buckets and there's a monthly fee associated with having the loading dock access and grain storage (significantly reduces shipping fees vs. no dock).

After talking to people from the last few buys, the best way is to handle this is a small fee per item ($0.10/# for grain, and 10-15% for hops and chemicals). Any surplus will get refunded during the subsequent buy (either a cash/PayPal refund or deduction from your next order - up to you).

By adding this in up front we should be able to shave 2-3 weeks off the processing time.

FINAL THINGS TO KEEP IN MIND:
- Some people have issues with google docs if they don't have a google account. If that's the case you may need to create one
- Only update the first tab in the spreadsheet. If you put your order on the other tabs, it will be lost.
- Grain is heavy. If you're planning on picking up grain for people, check the cargo capacity of your vehicle. Most passenger cars are <700#, including the passengers.
- Please double check the brand of grain you bought before coming to the group buy, and before you leave. We typically have 3 types of two row and 2 types of Marris Otter. It sucks when someone gets stuck with the wrong brand.
- Feel free to email, PM, or post to the board with questions.

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Last edited by brewguyver; 07-30-2013 at 02:21 PM. Reason: moved up closing and delivery dates
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Old 07-12-2013, 12:46 PM   #2
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Old 07-12-2013, 12:57 PM   #3
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I'm in again too. Maybe this time SWMBO will let me stick around for some socializing.

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Old 07-12-2013, 02:00 PM   #4
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Im in for this one.

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Old 07-12-2013, 05:08 PM   #5
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I'm in again too. Thanks K-man.

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Old 07-12-2013, 06:47 PM   #6
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I'm in!

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Old 07-12-2013, 08:25 PM   #7
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Old 07-14-2013, 12:49 AM   #8
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Old 07-14-2013, 02:31 AM   #9
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Old 07-14-2013, 01:17 PM   #10
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I'm in as well! Hopefully we can have another good sampling on pick up day!

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